APES Animal Surrender Request

APES Shelter and Rescue waiting-list request form for owner or keeper surrender enquiries. Designed to create or update the person record and create a waiting-list entry before redirecting to the APES Animal Surrender Intake Pre-Assessment form. This form also records service-contact permission and GDPR contact preferences for the resulting person record.

APES Animal Surrender Request

Purpose of this form: this is the first step for requesting help from APES Shelter and Rescue where you are seeking to surrender an animal. It enables APES CIC to create or update the owner record and add the animal to the ASM waiting list for review.

Important: completing this form does not guarantee that APES Shelter and Rescue can accept your animal, and it does not place you as high priority on our waiting list.

Our waiting list helps us manage intake requests fairly against available space, species-specific accommodation, quarantine capacity, welfare risk, legal considerations, staffing, veterinary capacity and current animals already in care. Entries may be reviewed, ranked and updated by APES staff. The waiting list is not a booking system and does not create an obligation for APES CIC to accept the animal.

Next step: after this request is submitted you should be redirected to the APES Animal Surrender Intake Pre-Assessment form. That second form asks the detailed husbandry, welfare, health and evidence questions needed for assessment.

Waiting-list creation: APES uses this form to record your contact details and the animal's basic waiting-list information in Animal Shelter Manager. The follow-up pre-assessment form collects the detailed welfare and husbandry assessment.

Data protection and contact preferences

APES CIC will use the information you provide to assess your surrender request, create or update relevant ASM records, manage the waiting list, contact you about this request, and protect animal welfare.

Service-related contact may be necessary to process your request. Your wider GDPR communication preference is recorded separately below.

1. Before you begin This short request form records the owner, basic animal details and reason for surrender. Detailed welfare, husbandry, medical history, enclosure information and photo evidence will be collected in the redirected Intake Pre-Assessment form.
I understand this request does not guarantee APES CIC can accept the animal and does not make my case high priority. You must understand this before submitting.
I understand I must complete the APES Animal Surrender Intake Pre-Assessment form after submitting this request. This is required so APES CIC can assess welfare, husbandry, accommodation and risk.
Are you the legal owner or authorised keeper of the animal? APES CIC may need evidence of ownership or authority before progressing a surrender.
If you are not the legal owner, explain your authority to request surrender. Do not include unnecessary sensitive personal information.
2. Owner / keeper details
Title
First name
Last name ASM needs a surname/last name to create or match a person record.
Address Please include house number/name and street.
Town / city
County
Postcode
Mobile telephone Use a number APES CIC can contact you on about this request.
Alternative telephone number Optional. Provide another number if APES may use it when your main mobile is unavailable.
Email address Used for confirmation emails and surrender-request contact.
Confirm email
Preferred contact method
Best time to contact you
3. Animal details for waiting-list entry Keep this section factual and brief. The redirected pre-assessment form will ask for detailed care, health, enclosure and photo-evidence information.
Animal name If unnamed, enter Unknown or Not named.
Animal type ASM waiting-list recognised animal type. Select the closest APES category.
Species / animal group ASM waiting-list recognised species field. Use the closest species or species group if exact species is unknown.
Breed, morph, phase or common description ASM waiting-list recognised breed1 field. For exotics, use morph, phase, locality, breed or common descriptive type where relevant.
Colour / markings Main colour, markings, pattern or distinguishing visible features.
Sex ASM reads the first letter for male/female where applicable. Use Mixed group, Unknown or Not applicable where sex cannot be confirmed.
Approximate age Approximate age in years. Fractions are acceptable, for example 0.5 for six months. If unknown, leave blank and select an age group below.
Age group ASM waiting-list recognised age group. Choose the best fit if exact age is unknown.
Date of birth, if known Use only if the date of birth is known or can be reasonably evidenced. Otherwise use approximate age and age group.
Microchip, ring, CITES / Article 10 or other ID number if known Only add details you already have available.
Neutered / spayed status ASM waiting-list recognised neutered/spayed field. Use Not applicable for species where this is not relevant.
Weight, if known Optional. Enter a number only in the ASM system units if known. Do not include units or words.
How many animals are included in this surrender request? If more than one, give the number and explain below.
Is this animal part of a bonded pair or group?
Brief bonded/group details Names/species/count only. Full details can be given in the pre-assessment form.
4. Photographic evidence Please upload clear photographs where it is safe and reasonable to do so. Do not handle, restrain or disturb the animal purely to obtain a photograph. Photographs help APES Shelter and Rescue assess the waiting-list request, triage welfare concerns and plan any follow-up. If the animal has visible injuries, visible health concerns, or concerns linked to housing or keeping conditions, please use the relevant evidence upload fields below.
Photo of the animal Upload a clear photo showing the whole animal where possible.
Additional photo of the animal Optional additional photo, for example another angle, close-up identification feature or group companion.
Does the animal have any visible injuries? Select Yes if there are wounds, swelling, bleeding, limb issues, shell/beak damage, burns, trauma or similar visible concerns.
Briefly describe the visible injury or injuries Include where the injury is on the body and whether veterinary advice has already been sought.
Photo evidence of visible injury Upload a close photo if safe to obtain. Do not cause stress, pain or risk to the animal to obtain this.
Additional injury photo Optional additional injury photo.
Does the animal have visible health issues that are not clearly injuries? Examples include abnormal posture, weight loss, swelling, discharge, retained shed, mites, respiratory signs, lethargy or other visible concerns.
Briefly describe the visible health issue Describe what you can see and when it was first noticed.
Photo evidence of visible health issue Upload a clear photo of the visible health concern if safe to obtain.
Additional visible health issue photo Optional additional health issue photo.
Are there concerns linked to the animal's current housing, enclosure or keeping conditions? Select Yes or Unsure if the surrender is linked to unsuitable housing, heating, lighting, humidity, hygiene, overcrowding, equipment failure, escape risk or similar issues.
Briefly describe the housing or keeping issue Keep this brief. The detailed husbandry assessment will be completed in the next pre-assessment form.
Photo evidence of housing, enclosure or keeping issue Upload a photo of the enclosure, equipment, conditions or issue if safe and appropriate.
Additional housing or keeping issue photo Optional additional photo of the housing or keeping issue.
5. Surrender request summary
Entry type Leave as Surrender for this service.
Primary waiting-list reason ASM waiting-list recognised reason field. Choose the closest primary reason; give details in the next box.
Briefly explain the reason for surrender Keep this concise. Detailed background can be added in the pre-assessment form.
Waiting-list description / summary for APES staff Required by ASM for waiting-list creation. Summarise the animal, reason for surrender, urgency and key welfare points.
How soon are you seeking surrender support? This helps APES triage, but does not guarantee priority or acceptance.
Current safety and welfare status If there is immediate suffering or danger, seek urgent veterinary help or appropriate emergency support now.
Brief urgent-risk notes, if any Do not provide a full medical history here. The pre-assessment form will ask for welfare and health detail.
Are you able to make a donation towards surrender, transport, veterinary or care costs? This does not decide whether APES CIC can help, but helps us plan resources.
Additional animal notes for APES staff Optional additional animal notes. This is separate from the mandatory waiting-list description and helps avoid losing context during incoming-form processing.
Additional contact notes for APES staff Optional person/contact notes for APES staff, for example communication needs or access notes.
6. Declarations, data protection and contact preferences
I confirm the information provided is accurate to the best of my knowledge.
I understand APES CIC may require further checks, evidence, written surrender agreement and acceptance decision before any animal can be admitted.
I give APES CIC permission to contact me about this surrender request, waiting-list entry and pre-assessment. This is service-related contact needed to progress your surrender request. It is separate from wider communication preferences.
I understand APES CIC will process my information to assess this surrender request, manage the waiting list and protect animal welfare. Required so APES CIC can process your surrender request, manage the waiting list and contact you about the animal. This is not marketing consent.
I confirm that the personal information and animal information I have provided is accurate to the best of my knowledge. Please ensure contact, animal and welfare information is accurate. Incorrect information may delay assessment or affect welfare decisions.
GDPR contact preferences for APES CIC records ASM-recognised GDPR contact preference field. Choose the communication routes APES CIC may use for wider contact preferences. Service-related contact about this request may still be required.
Exclude me from non-essential bulk email communications ASM-recognised field. If set to Yes, the created person record should be excluded from bulk email where ASM applies this flag.
Optional data protection or communication notes Optional. For example, accessibility needs, communication preferences, or a request to update contact details.
After submitting, I will complete the APES Animal Surrender Intake Pre-Assessment form. The next form is required for full assessment.

After submission: APES CIC will review this waiting-list request alongside the completed Intake Pre-Assessment form. Please complete the pre-assessment immediately after submitting this form.

If you are not redirected automatically, please open the next form here:
APES Animal Surrender Intake Pre-Assessment

If the animal is suffering, seriously injured, in immediate danger, or requires urgent veterinary attention, contact a veterinary surgeon or appropriate emergency service immediately. Do not wait for APES CIC to respond to this form.

APES CIC will process the information provided for animal welfare, service administration, waiting-list management and contact purposes.