Volunteer Agreement - Karratha

Volunteer Agreement - Karratha

Thank you for your interest in becoming a volunteer with SAFE Inc.

As a not for profit charitable organisation, SAFE Inc relies heavily on volunteers to achieve our mission of saving companion animals from unnecessary euthanasia through community education, fostering, desexing and rehoming.

Personal Details

Your First Name *

Your Last Name *

Address *

Town *

State *

Postcode *

Mobile Phone *

Home Phone

Work Place & Work Phone *

Email Address *

Name and Phone number of your emergency contact (must be at least 18 years of age) *

Do you have any medical conditions? (If yes, please include details) *

Do you have any allergies (ie: food, medications, environment etc)? (if so, please detail) *

Are you currently taking any medications? (If yes, please detail here) *

Volunteer position being applied for:

Types: *

If other, please specify

What skills or qualifications do you have that will assist you in this role?

How many total hours can you volunteer per week and on which days can you volunteer? *

SAFE Inc Volunteer Agreement

In making this volunteer application, I agree to:

Be a positive advocate for SAFE and SAFE’s work at all times including across all social media.
Carry out my duties in a safe and responsible manner, and report any unsafe practices, hazards, incidents or injuries to SAFE HQ
Not engage in any discussion with the media regarding SAFE without having obtained prior approval
Wear a SAFE volunteer badge or SAFE shirt while performing SAFE duties in public
Work within the guidelines, position description, agreement and policies relevant to this volunteer position
Communicate openly with the Branch Coordinator
Participate in training provided, relevant to this position
Comply with the volunteer code of conduct, confidentiality agreement, values and behaviours

SAFE Inc Volunteer Code of Conduct

All SAFE volunteers, including committee members, board members, coordinators and foster carers are expected to conduct themselves in a way that reflects positively on the public image, reputation and credibility of SAFE.

SAFE volunteers will:

Treat SAFE colleagues with respect, courtesy, honesty and fairness
Treat SAFE animals with respect and compassion at all times
Be trustworthy and collaborative in approach
Respect confidentiality
Have a non-judgemental approach
Communicate effectively, within agreed timeframes
Be committed to SAFE principles and model
Support the organisation and represent SAFE's interests
Give feedback
Be accountable and accept feedback
Not over-extend themselves or work beyond their capability to care
Acknowledge and respect decisions made by the organisation
Address areas of conflict with appropriate branch personnel or SAFE HQ
Not harass or bully colleagues or members of the public
Support others and ask for support when needed
Demonstrate high standards in all aspects of their role
Be prepared to undertake a national police check

SAFE Inc Confidentiality Policy

All SAFE volunteers, employees and directors of SAFE Inc have an obligation to abide by this Confidentiality Policy.

For the purpose of this Policy, "confidential information" is defined as:

the names, details and information relating to the business and private affairs of the clients, members and volunteers of SAFE Inc;
matters of a technical nature, trade secrets, financial information, strategic and business plans and like information relating to the business of SAFE Inc;
other information which SAFE Inc informs the employee is confidential which the employee knows or ought reasonably to know that the information is confidential to SAFE Inc, or any persons with whom SAFE Inc is concerned. It excludes any information that is public knowledge.

The employee, volunteer or director:

may use confidential information solely for the purpose of performing their duties as an employee or Board Member of SAFE Inc;
must keep confidential all confidential information by not exposing that information either verbally or in printed form in any manner whatsoever; and
may only disclose confidential information to persons who are aware that the confidential information must be kept confidential and who have a need to know (but only to the extent that each person has a need to know).

The obligation of the employee, volunteer or director to maintain confidentiality does not extend to confidential information that the law requires to be disclosed.

At the end of the engagement with SAFE Inc, the employee/volunteer/ director must return to SAFE Inc: all confidential information in material form; those parts of all notes and other records based on or incorporating confidential information; and all copies of confidential information and notes and other records based on or incorporating confidential information in the employee’s/volunteer’s/director’s possession or control.

The obligation of confidentiality will continue after the end of their engagement in respect of all confidential information other than information forming part of the stock of general skill and knowledge.

Any employee/volunteer/ director found to be in breach of this confidentiality obligation, whilst still employed/engaged by SAFE Inc, will be disciplined and in serious instances, dismissed or where there is a breach of law, the relevant authorities will be notified.

SAFE Inc Values and Behaviours

Our values & behaviours will ensure the best outcomes for animals.

PASSION	We are passionate to do what's right, bringing energy and dedication to everything we do.	I respond in a clear and timely manner to actively share information and knowledge. I seek advice and use my initiative. I look for opportunities to improve what I do, taking responsibility and ownership. I am fair, flexible and thorough. I work to promote inclusive and open relationships.
COMMITMENT	We are committed to our vision with a dedicated, attentive and caring team.	I take responsibility for my tasks and am thorough in my approach. I communicate in line with agreed timeframes. I focus on tasks to achieve the best outcomes. I am physically present when I have committed to be. I follow processes and seek advice to complete tasks.
CARE	We are consistently impartial and approachable, caring for animals and people alike.	I put myself in the shoes of others and listen carefully before deciding on a course of action. I remember that while the best outcome for the animal is my priority, I must also consider the wellbeing of the community and my team. I am considerate of cultural and lifestyle differences. I am understanding of the needs of others and clear in my intentions. I take care of myself to ensure I can help our organisation to the best of my abilities.
RESPECT	We act with empathy, courtesy and consideration.	I am polite to everyone I deal with. I respond in a timely manner. I do not allow my personal views to affect how I treat people. I listen to and consider other’s viewpoints I consider other’s commitments and workloads and help out when I can.

Photographic Consent Release Agreement

We warrant that we will use our best endeavours to ensure your photographs are not used in any way that may be deemed adverse or defamatory to you.:

In checking the box below, I consent that:

Saving Animals From Euthanasia Inc (SAFE) has the right to take or use photographs of me (and/or my property) and to use these in any and all media including online, and for any purpose whatsoever.
I release to SAFE all rights to exhibit this work in print and electronic form publicly or privately and to market copies. I waive any rights, claims or interest I may have and agree that any uses described above may be made without compensation to me.

I consent to the above photographic release conditions.

Agreement

I have read and understand the conditions of the SAFE Inc Volunteer Agreement, SAFE Inc Volunteer Code of Conduct, SAFE Inc Confidentiality Policy and SAFE Inc Values and Behaviours required as a volunteer with SAFE Inc.

I agree to abide by these policies.

Date: *

Full name of applicant: *

Applicant date of birth *

Are you under 18? *

Signature of applicant *

Guardian signature *

Guardian full name *

Guardian Mobile Telephone *

After you have completed this application, read, agreed and signed all policies, please click SUBMIT to send your application to SAFE Inc.

SAFE collects personal information from you in order to provide you with our services, information about our services and answer any enquiries that you may have. In certain circumstances, we may be required to collect personal information from third parties, depending on the nature of your enquiry, for example from vets.If you provide us with personal information, for example your name, address, email, phone number or other information, we will collect the information in order to assess your application for our service.

If SAFE does not collect this personal information for such purposes, then SAFE will be unable to process your enquiry or supply you with information in relation to your enquiry.

SAFE may share your information with third party service providers who assist SAFE in providing its products and services to you (such as vets, marketing service providers, IT service providers and contractors); and any other organisation covered in SAFE’s Privacy Policy. SAFE will also be providing personal information to Local Government Authorities every quarter to ensure compliance with the Dog and Cat Act.

If you provide us with the personal information of others, we encourage you to inform them that you are disclosing that information to SAFE and why, that they can access that information if they wish and that SAFE does not disclose the information to third parties other than those noted above and within SAFE’s Privacy Policy.

You can access our Privacy Policy here, or contact us at operations@safe.org.au or write to us at PO Box 1390, Karratha WA 6714, to request a copy.